# 14. Cash Drawer Detail Report

The [Cash Drawer Detail Report](https://autosoftware.company/cashdrawer_detail_report.php) lists every cash movement that was logged against the drawer outside of invoice payments: each Cash In, such as the opening float or change brought from the bank, and each Cash Out, such as a paid-out for supplies or a bank drop, with the reason typed at the time, the amount and the user who did it. These entries are made from the Cash Drawer button on the Home Screen, where staff choose Cash In or Cash Out, type a reason and an amount. Use the report to reconcile the drawer at the end of the day, to see who took cash out and why, and to explain a difference between the drawer count and the cash sales.

## How do I run the Cash Drawer Detail Report?

1. From the Home Screen, click Reports → Sales & Financial Reports → Cash Drawer Detail Report.
2. Click the From : … To : … date box and pick the first and last day. The report opens on the first day of the current month through today and selects entries by the date and time they were logged. The × beside the box clears the dates.
3. Click Search to load the report, or Show All to reload it for the same dates.
4. Read Total, the number of entries listed.
5. Click any column heading to sort by it; click it again to reverse the order.
6. Click [Print](https://autosoftware.company/mpdf/cashdrawer_report_pdf.php) to open a PDF copy in a new tab.

![Cash Drawer Detail Report with filters and results](/images/s161_94e30f31.png)
*Cash Drawer Detail Report with filters and results*

## How do I reconcile the cash drawer for a day?

1. From the Home Screen, click Reports → Sales & Financial Reports → Cash Drawer Detail Report.
2. Set From : … To : … to the day and click Search.
3. Note the Cash In entries (the opening float and any change added) and the Cash Out entries (paid-outs and bank drops); the footer Amount : is their net.
4. Add the cash payments for the day from the Detailed Sales / Payment Method Report or the Payment Receive Report in the same section; the drawer should hold the opening float plus cash payments less cash outs. Compare with the count recorded in the Drawer Count Log Report.

## How do I see who took cash out of the drawer and why?

1. From the Home Screen, click Reports → Sales & Financial Reports → Cash Drawer Detail Report, and set the date range.
2. Click the Type heading to group the Cash Out lines together, or the First Name heading to group by user.
3. Read the Reason and Amount of each Cash Out line; the First Name and Last Name columns show who logged it.

## About this screen

Each line shows the Date and time the entry was logged, the Reason typed by the user, the Amount, the Type, Cash In or Cash Out, and the First Name and Last Name of the ARM user who made the entry. The Amount cell is shaded green for Cash In and red for Cash Out so the direction can be read at a glance. The footer row repeats the headings and shows Amount : followed by the net of the list, that is all Cash In less all Cash Out, so a negative figure means more cash left the drawer than was put in during the range.

The Add To Favorites switch beside the heading saves the report under Favorites on the Reports page. Which reports you see depends on your admin group permissions.