Receiving Parts

Receive Parts lists every order that has been placed but not yet received, under the heading Receive Parts From Open Orders. Receiving an order applies the delivered quantities and costs to your stock in one action. Parts bought outside ARM can be added to stock here too, with Receive Parts Without Order.

5 how-to answers Open in ARM Markdown

How do I find and manage an open order? #

From the Home Screen, click Inventory → Receive Parts.
Narrow the list with the date range, the Order Type filter, or Vendor Name, then click Search. Click Show All to list every open order.
The list shows the Order#, Pre Order#, Order Date, Vendor Name, Order Total, Order Type, Is Received status, and Vendor Mobile.
Use the buttons in the Action column: Edit to change quantities or pricing before the order goes out, Email to send it to the vendor, Print for a hard copy, or Delete to remove the order.

How do I receive parts from an order? #

From the Home Screen, click Inventory → Receive Parts.
Find the order and click Receive Order.
Enter the Supplier Invoice No and check the Date Received.
For each line, set Received QTY to the quantity that actually arrived and update Item Cost to the price you were billed. Enter 0 for an item that did not come in, or a higher number if the vendor sent extra.
Click Save & Continue.
Click Save And Mark Order As Completed. The received parts are added to inventory and the order leaves the open orders list.

How do I record payment details for a delivery? #

From the Home Screen, click Inventory → Receive Parts, then click Receive Order on the order.
Click Enter Payment Details.
Set the Payment Date and choose the method: Cash, Bus. Check, Bus. Credit Card, or Charge Account.
Optionally set a Start Date and End Date so the cost is spread across that period rather than landing on one day.
Click Save & Continue to finish receiving the order.

How do I receive an order when part of it is back-ordered? #

From the Home Screen, click Inventory → Receive Parts, then click Receive Order on the order.
Enter the Received QTY for what arrived and 0 for anything missing.
Click Save & Continue.
Click Save And Mark Order As Still Pending. ARM adds the delivered parts to inventory and issues a new order number for the missing quantities, referencing the original order, so it stays in the open orders list as a reminder.
When the rest arrives, open that pending order from Receive Parts, enter the remaining quantities, and click Save And Mark Order As Completed.

How do I add parts I bought outside ARM? #

From the Home Screen, click Inventory → Receive Parts.
Click Receive Parts Without Order.
Select the vendor and click Apply.
Click Add An Item To This Order and enter each part with the quantity and cost from your supplier invoice.
Click Save & Update. The parts are added to your stock and the entry is closed out as a completed order.

About this screen

Payment details are optional — ARM still records the receipt and updates your quantities if you skip them.

If your vendor issues a credit for shortages instead of back-ordering, click Save And Mark Order As Completed right away — the missing items are ignored and your stock is updated with what was delivered.